1. Information About Us
OurSite is owned andoperated by iQuila Ltd, a Limited Company registered in England under company number 03170260.
Registered address: Unit 5, Excelsior Business Park, Clos Menter, Cardiff, CF14 3AY.
VAT number: 311457825.
2. What Does This Policy Cover?
3. What Is Personal Data?
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
4. What Are My Rights?
Under the Data Protection Legislation, you have the following rights, which wewill always work to uphold:
- b) The right to access the personal data wehold about you. Part 9 will tell you how to do this.
- c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 10 to find out more.
- d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 10 to find out more.
- e) The right to restrict (i.e. prevent) the processing of your personal data.
- f) The right to object to ususing your personal data for a particular purpose or purposes.
- g) The right to withdraw consent. This means that, if we arerelying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
- h) The right to data portability. This means that, if you have provided personal data to usdirectly, we areusing it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask usfor a copy of that personal data to re-use with another service or business in many cases.
- i) Rights relating to automated decision-making and profiling. Wedo not use your personal data in this way.
For more information about ouruse of your personal data or exercising your rights as outlined above, please contact ususing the details provided in Part 10.
It is important that your personal data is kept accurate and up-to-date. If any of the personal data wehold about you changes, please keep us informed as long as we have that data.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about ouruse of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselveshowever, so please contact usfirst, using the details in Part 10.
5. What Personal Data Do You Collect and How?
Subject to the following, wedo not collect any personal data from you. Wedo not place cookies on your computer or device, nor do Weuse any other means of data collection.
OurSite collects certain information automatically, including your IP address, the type of browser you are using, and certain other non-personal data about your computer or device such as your operating system type or version, and display resolution.
If you send usan email, Wemay collect your name, your email address, and any other information which you choose to give us. For the purposes of the Data Protection Legislation, We arethe data controller responsible for such personal data.
The lawful basis under the Data Protection Legislation that allows us to use such information is article 6(1)(f) of the GDPR which allows usto process personal data when it is necessary for the purposes of our legitimate interests, in this case, the proper operation and functionality of OurSite. If you contact usas described above, you will be required to consent to ouruse of your personal data to contact you. In this case, ourlawful basis for using your personal data will be article 6(1)(a) of the GDPR, which allows us to use your personal data with your consent for a particular purpose or purposes.
06. How Do You Use My Personal Data?
Where Wecollect any personal data, it will be processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. Wewill comply with ourobligations and safeguard your rights under the Data Protection Legislation at all times. For more details on security see Part 7, below.
As stated above, Wedo not generally collect any personal data directly from you, but if you contact us and Weobtain your personal details from your email, Wemay use them to respond to your email. The other technical data referred to above is necessary for the technical operation of OurSite and will not normally be used in any way to personally identify you.
Any and all emails containing your personal data will be deleted no later than 10 days after and no other personal data will be retained for any longer than is necessary.
We will not share any of your personal data with any third parties for any purposes other than storage on an email and/or web hosting server.
7. How and Where Do You Store My Data?
Wewill only store your personal datain the UK. This means that it will be fully protected under the Data Protection Legislation.
8. Do You Share My Personal Data?
We will not share any of your personal data with any third parties for any purposes, subject to the following exceptions In some limited circumstances, Wemay be legally required to share certain personal data, which might include yours, ifwe are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
9. How Can I Access My Personal Data?
If you want to know what personal data wehave about you, you can ask usfor details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 10.
To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell useverythingweneed to know to respond to your request as quickly as possible.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover ouradministrative costs in responding.
We will respond to your subject access request within 30days and, in any case, not more than one month of receiving it. Normally, weaim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date wereceive your request. You will be kept fully informed of ourprogress.
10. How Do I Contact You?
To contact usabout anything to do with your personal data and data protection, including to make a subject access request, please use the following details (for the attention of David Sweet):
Postal Address: Unit 5, Excelsior Business Park, Clos Menter, Cardiff, CF14 3AY. United Kingdom
Wemay change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if wechange ourbusiness in a way that affects personal data protection.